Microsoft Outlook

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There are many different ways to connect your Microsoft Outlook client to Kolab Now. Not every way is the right way for you. Please read each of the following sections carefully and then decide which connection option you prefer. We currently recommend to use ActiveSync if you use Outlook 2013 or later. Otherwise, you might want to try OutlookDAV.

E-Mail Setup

To set up an email-only account in Outlook follow these steps:

  1. Go to the menu and select File and click the Add Account button.

  2. Select the “Manually configure server settings or additional server types” option. Click Next >.

  3. Select “Internet E-mail” as service. Click Next >.

  4. Fill out the form fields with the foollowing data as depicted in the image below:

    Account Type:

    IMAP

    Incoming mail server:

    imap.kolabnow.com

    Outgoing mail server (SMTP):

    smtp.kolabnow.com

    User Name:

    test@kolabnow.com

    Password:

    <your-password>

  5. Click More Settings... and switch to the “Outgoing Server” tab.

  6. Check the “My outgoing server (SMTP) requires authentication” box. Click OK.

  7. Click Next > to check the settings and to finish the account setup.

Outlook 2013 with ActiveSync

In order to set up Outlook 2013 with your Kolab Now account using the ActiveSync protocol, please go to the menu and select File. Then you will see a screen like the first one on the left below.

Click Add Account there and choose manual setup. In the next screen, please choose “Outlook.com or Exchange ActiveSync compatible service”. Afterwards, please supply your Kolab Now login name using your full email address like you@kolabnow.com as User name and enter apps.kolabnow.com as the Mail server.

Please do not forget to review the ActiveSync settings in the webclient and to select the folders you want to make available to Outlook.

Note

ActiveSync can also syncronize email folders to Outlook. We hower recommend to use IMAP for email and ActiveSync for everything else.

Calendars and Contacts with OutlookDAV

One possibility to connect your Kolab Now account with older Outlook versions is OutlookDAV by SurGATE. It will automatically discover all of your calendars, tasks and contacts and sync with Outlook. It also allows you to backup Outlook or Kolab Now folders on your computer and restore from previous backups.

To get started, first install OutlookDAV and open it. You should see something similar to the first screenshot below. Click Start in the basic configuration section. On the next page, type apps.kolabnow.com and check Use SSL. Type your full Kolab Now email address and password. Click Remember Me if you want OutlookDAV to remember your credentials, so you do not need to provide them all the time. Click Connect to continue.

In the next window, you will see all available folders. You don’t need to select the type, as auto discovery usually finds the type. Select existing Outlook folder by clicking drop down menu or click Create to create a new folder in Outlook. Select two way sync as the transfer type for each folder you want to synchronize. Once you are done with all the settings, click Save.

Now you can click the Sync tab. In order to start a manual synchronization of your events, contacts and tasks, click the sync button at the top. If you encounter a problem you can see the errors in Tools > Errors window. Please report all problems to SurGATE directly.

Outlook with Bynari Outlook Connector

The Bynari Outlook Connector by Bynari makes it possible for Outlook (2007-2013) to connect to Kolab Now just like it does natively with Microsoft Exchange. It gives you a full Kolab groupware experience while you continue to use the client you might be used to.

To get started, first install Bynari Outlook Connector. It will provide you the steps to create a new profile for your Outlook Connector account. To modify the account settings, run Windows Control Panel and double click on Mail. You will see Mail Setup window, select Show Profiles... and will open a new windows of the Outlook profiles. Select your Outlook Connector profile and click on Properties. This will open Outlook Connector account settings. To modify your IMAP or SMTP settings, click on More Settings... button and you will see the Connections configuration for IMAP and SMTP.

Please make sure that you check the box for Kolab 3 server. The screenshots below provide all the values you need to fill in.

Connect Outlook with Bynari WebDAV Collaborator

To connect your Kolab Now account with Outlook (2007-2013) you can use the WebDAV Collaborator by Bynari.

To get started, first install WebDAV Collaborator. After you installed it, start Outlook. You should see something similar to the first screenshot below. Click Configure in the WebDAV Collaborator toolbar. Click on Add to add a folder mapping with your Kolab Now account. Select a folder you wish to map to your online folder and click on OK. Provide your full primary email address as user name, then enter password and the same email address. Enter https://apps.kolabnow.com as the CalDAV/CardDAV URL and click Detect Account Settings to verify your URL to continue. Click on OK to save your configuration. To add another folder, click Add.

Now you can click the Synchronize button in WebDAV Collaborator toolbar to manually synchronize your events, contacts and tasks. If you encounter a problem you can see the errors in error reporting. Please report all problems to Bynari directly and not to Kolab Now.

Outlook with the ical4OL Connector

The ical4OL Connector is a CalDAV/CardDAV sync solution for Outlook versions 2000-2013. It is not supported by us, but can be used to connect Outlook to your Kolab Now account.

After starting the connector in Outlook, please enter https://apps.kolabnow.com as the server, provide your full primary email address like test@kolabnow.com and your password. Then click on Retrieve configuration from server and save it. In the next dialog window, you can assign CalDAV calendars to your Outlook calendars and do some settings. There is also a button New to create new calendars. Once you are done, hit Save and enjoy your calendars.